Workflow

Technical Paper Review Process

The review process follows a defined sequence of stages, each with clear responsibilities and decision points. All stages must be completed in order.

Responsible Parties

Initiator

The author or team responsible for the paper idea, abstract, and full paper submission.

Review Committee

The Technical Paper Review Committee responsible for evaluating all submissions at each stage.

SME / TPL

Subject Matter Experts and Technical Paper Leads from the initiating department, consulted during technical review.

CCD / Language Team

The team responsible for language, grammar, and formatting checks (applied case-by-case).

KNPC / KIPIC

Referred to for Novelty and Intellectual Property matters when applicable.

Stage-by-Stage Workflow

Each stage below corresponds directly to the official Technical Paper Review Process flowchart. Follow these stages in sequence to successfully navigate the review.

01

Initiator

Idea & Abstract Submission

The process begins when an initiator has an idea and prepares an abstract. The abstract must be one paragraph of 100–200 words, summarizing the key ideas, objectives, methods, and conclusions of the proposed technical paper.

  • Develop the paper idea and concept
  • Prepare a concise abstract (100–200 words)
  • Submit the abstract to the Technical Paper Review Committee

Abstract submitted for committee review

02

Review Committee

Abstract Review & Decision

The Technical Paper Review Committee reviews the submitted abstract. The committee evaluates whether the concept aligns with the conference theme, the company's business, and meets the initial quality bar. The committee then makes one of three decisions.

  • Committee reviews the abstract against initial criteria
  • Decision: Approve concept, Reject, or Request revisions
  • If revisions are required, the initiator adjusts and resubmits
  • If rejected, the initiator is informed and the submission is archived

Concept approved — initiator proceeds to full paper

Rejected — initiator informed and submission archived

03

Initiator

Technical Paper Submission

Upon abstract approval, the initiator prepares and submits the full technical paper. The paper must follow the standard structure and formatting requirements, and must be submitted at least three months prior to the conference deadline.

  • Prepare the full technical paper following the submission guidelines
  • Ensure the paper includes all standard sections (Abstract, Introduction, Methodology, Results, Conclusion)
  • Submit the paper in both Word (.docx) and PDF formats
  • Include the author profile, bio, photo, and any supporting figures

Full technical paper submitted to committee

04

Review Committee

Technical Paper Review

The committee conducts a thorough review of the full technical paper using the 13-point Criteria Checklist. The committee may consult Subject Matter Experts (SMEs) or Technical Paper Leads (TPLs) from the initiating department. The committee then decides whether adjustments are required or the paper can proceed.

  • Committee reviews the paper against all 13 evaluation criteria
  • Committee may consult SMEs/TPLs for technical consultation
  • Decision: No adjustment required, or adjustments required
  • If adjustments are required, the initiator revises and resubmits

Paper passes committee review — proceeds to language check

Adjustments required — initiator revises and resubmits

05

KNPC / KIPIC / CCD / OCC

Language Check

Accepted papers are sent for a formal language check. This step is applied on a case-by-case basis. The language check ensures the paper meets the required standards for grammar, clarity, and professional writing before final approval.

  • Paper sent to language review team (CCD or equivalent)
  • Grammar, clarity, and formatting are verified
  • Feedback is provided to the initiator if corrections are needed
  • Corrected paper is returned for final committee approval

Language check completed — paper ready for final decision

06

Review Committee

Final Approval & Publication

The committee makes the final decision. For approval, at least 3 out of 5 committee members (excluding the Head or Deputy Head) must provide their approval. Once approved, the initiator is informed and the paper is cleared for publication or conference presentation. The approval is valid for one year.

  • Committee conducts final review and vote
  • Minimum 3 out of 5 committee members must approve
  • Initiator is informed of the final decision
  • Approved paper is cleared for publication or conference presentation

Paper approved — cleared for publication or presentation

Rejected — criteria not satisfied, initiator informed

Approval Requirement

To satisfy final approval, 3 out of 5 committee members — excluding the Committee Head or Deputy Head — must provide their approval. The approval validity period is one year from the date of approval.

Ready to start the process?

Review the submission guidelines and evaluation criteria before submitting.

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